Development, Communications and Events Officer

We are seeking to appoint a hardworking and enthusiastic communications and events officer to assist the Head of Alumni and Engagement in the following areas:

Events management

• To plan and coordinate the annual series of development events – create guest lists, send and monitor invitations, create briefing notes and arrange events logistics.
• To scope, secure and book suitable venues or locations for events, co-ordinating venue hire arrangements, caterers, contractors, and equipment hire, where required.
• To ensure all safeguarding policies are implemented and briefings provided to multiple constituents in advance of any events.
• To liaise as required with the various stakeholders including guest speakers, ensuring that the events proposed are managed from inception to delivery.
• Administrate email and print mailings to support the development office.
• To undertake sector research to identify opportunities for events.

Communications, database and administration

• Supporting the delivery of creating stories and content for different channels, including the website and social media platforms.
• Liaise with the School Archivist to promote stories and events from the archive, assisting them when needed.
• Provide administrative support to the development office as required, assisting with general office management, and acting as a first point of contact within the school and externally, monitoring the development email inbox and telephone enquiries.
• Maintain and update the alumni and parent database.
• Support the development office with the donor impact reports, as well as ensuring all donors are thanked and recognised appropriately, in a timely manner.
• Support the Head of Alumni and Engagement with the administration of the Old King’s Club, the Law Society, the Fellows and the Friends of King’s.
• Support the Development Fund & Data Analyst with the annual data for new staff, new families (to include careers information where available), those progressing through the school and information gathered from leavers.
• Any other duties within the scope, spirit and purpose of the job as directed by the Director of Development and Head of Alumni and Engagement.

Person Specification

This is an ideal opportunity for an able and enthusiastic person to work as part of the team in a busy and successful department which is integral to school life. The ideal candidate will have:

• Experience coordinating and delivering high level events.
• Experience managing multiple stakeholders.
• The ability to multi-task and coordinate multiple events at once.
• Strong influencing skills.
• Exceptional problem-solving skills.
• Strong communication skills.
• The ability to interact comfortably and professionally with donors, alumni, parents, and pupils and colleagues whilst maintaining the highest standards of confidentiality.
• Be experienced in IT with the ability to use and manage systems, including the use of Raiser’s Edge, ToucanTech, or similar database.
• Be enthused by the ethos and values of King’s College School and our strategic objectives, in particular our ambition around widening access and increasing our bursary provision in the school.
• Excellent attention to detail.
• A courteous and clear communication style with good writing skills.

King’s is an extremely sought-after school with outstanding academic results and a vibrant co-curriculum. It strives to appoint able, committed and compassionate colleagues to help ensure every child at the school achieves their best. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities. We provide excellent benefits including healthcare provision, contributory pension scheme, gym membership and lunch during term time.

If you are interested in this job opportunity, please visit our website to find out more and apply.

Closing date: 9am on Wednesday 17th April 2024

Interview date: Tuesday 23rd April 2024

Interviews may be staged and we may choose to appoint at any time during the application process.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.  Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King’s College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.