Examinations Officer

Do you have experience overseeing exam and school related data? We are looking for a coordinated Examinations Officer to plan and organise all internal and external examinations across Harris Invictus Academy Croydon.

About Us

Harris Invictus Academy is located in the heart of Croydon, offering a wide breadth of education for 11-18 year olds, with over 1,000 students. We were judged to be an 'Outstanding' school by Ofsted in all of our inspections, the most recent taking place in 2023. We are an oversubscribed school in the heart of our local community.

We are based in the London Borough of Croydon and easily accessible by several bus and train routes, with West Croydon train station being within 3 minutes' walking distance.

Main Areas of Responsibility

In this varied role, your responsibilities will include:

• Liaising with subject leaders regarding examination entry requirements as scheduled
• Producing students' examination timetables and disseminating the information via tutors
• Producing a staff invigilation timetable and cover for Invigilators if necessary
• Ensuring all staff and parents are fully informed of examination details
• Displaying and updating the exams notice board
• Completing examination entries using the MIS
• Organising the setting up of the examination area
• Delivering examination scripts to the Invigilators
• Safe keeping of examination registers and seating plans
• Liaising with the SENCO to ensure any special arrangements are in place
• Making alternative arrangements for students with examination clashes
• Ensuring all estimated grades are returned to the appropriate Examination Boards
• Taking delivery of and checking examination scripts and ensuring these are kept in a secure place
• Organising the distribution of all external examination results and producing the required analysis
• Dealing with issues arising from the issue of examination results
• Dispatching examination scripts, including coursework
• Familiarising supervision staff/invigilating staff with invigilation procedures
• Circulating all exam publications to relevant staff
• Arranging the collection of examination certificates
• Uploading and maintaining baseline data for students – including KS2/KS3/CAT/FFT data
• Producing baseline data list for staff
• Support on reporting, including generating reports for all stakeholders, fully utilising the MIS system
• Producing accurate data in a timely fashion.

Qualifications & Experience

We would welcome your application if you have:

• English and Mathematics GCSE or equivalent
• Degree or equivalent
• Knowledge of the examination system and procedures
• Knowledge of Microsoft software
• Knowledge of National curriculum
• Three years' experience of working in an inner-city school or educational establishment
• Experience in a similar role
• The ability to communicate with students from a range of different backgrounds
• Strong skills in the use of databases, with the ability to produce user friendly data
• The ability to recruit, organise and manage exam invigilators

For a full job description and person specification, please download the Job Pack.

Next Steps

If you have any questions about this opportunity, please send us an email, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process.

We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, electric car scheme, and many other benefits. Learn more about our benefits on our website.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.